Event Management Plan (EMP) Hub

The Event Management Plan (EMP) Hub provides the complete governance framework required for event organisers at Plas Heli, the Welsh National Sailing Academy & Events Centre. It supports the development of fully compliant EMPs for SAG submissions, insurers, class associations, and internal event governance.

Digital Library Development

Plas Heli is actively expanding this digital documentation platform. Many of our long‑standing paper EMP documents are being migrated into structured online sections. If you require an EMP section, template, or reference that is not yet available here, the Plas Heli Operations Team will provide it directly.

This hub will continue to grow as we publish more EMP sections, templates, and guidance. If something you need is missing, please let us know — we are here to help.

High‑Priority EMP Sections

These EMP sections relate to core governance and high‑risk operational areas. Event organisers should ensure these sections are completed early in the planning process.

• Section 1 – Event Overview & Governance: Event summary, roles, responsibilities, and organisational structure. (See side menu)
• Section 2 – Risk Assessment & Safety Planning: Afloat and ashore risk assessments, safety fleet planning, and weather limits. (See side menu)
• Section 3 – Medical & Emergency Arrangements: Medical cover, casualty extraction, emergency action plans. (See side menu)
• Section 6 – Lost Children & Vulnerable Adults: Governance‑level procedure for missing persons, including waterline and quayside/pontoon priority. Operational Safety Procedure
• Section 7 – Communications & Briefings: Daily briefings, competitor communications, incident reporting, and coordination. (See side menu)

EMP Structure

The full EMP is divided into structured sections accessible via the side menu. These sections cover:

• Event Governance & Roles
• Risk Assessment & Safety Planning
• Medical & First Aid Arrangements
• Emergency Action Plans
• Site Operations & Traffic Management
• Lost Children & Vulnerable Adults
• Communications & Briefings
• Environmental & Waste Management
• Licensing & Regulated Entertainment
• Compliance & Statutory Documentation

Each EMP section is maintained as a standalone document to ensure clarity, printability, and ease of use during event planning and SAG submission.

How the EMP Supports Your Event

The EMP Hub works alongside the Event Organiser Playbook, the Safety Documents Library, and the Compliance Documents Library to provide a complete governance and safety framework for visiting event organisers.

Event organisers should ensure that:

• All relevant EMP sections are completed before submitting to SAG
• Safety and compliance documents are referenced within the EMP
• Volunteers and safety teams are briefed using EMP content
• Any missing EMP sections are requested from Plas Heli Operations

Document Control

Document Title: Event Management Plan (EMP) Hub
Version: 1.3 (refined layout + Digital Library message + High‑Priority EMP Sections)
Review Cycle: Annual or post‑major event

Event Management Plan (EMP)

Overview

The Event Management Plan (EMP) provides a complete operational and governance framework for all major sailing events hosted at Plas Heli, the Welsh National Sailing Academy & Events Centre. It is designed as a structured, modular document that supports organisers, race management teams, volunteers, and regulatory bodies.

Each section of the EMP is maintained as an individual article for clarity and ease of updating. This landing page provides direct access to all EMP sections.

EMP Sections

1. Event Overview

Defines the event purpose, scope, key stakeholders, and headline operational arrangements.

2. Event Management

Outlines roles, responsibilities, planning timelines, and event governance structures.

3. Site Specifics

Details the Plas Heli site layout, zoning, access routes, capacities, and operational areas.

4. Health & Safety Arrangements

Describes safety responsibilities, risk management processes, medical provision, and emergency procedures.

5. Communications

Sets out afloat–ashore communication protocols, radio channels, escalation routes, and daily briefing structures.

6. Lost Children & Vulnerable Adults

Provides safeguarding procedures and response actions for welfare‑related incidents.

7. Emergency Arrangements

Covers fire safety, evacuation routes, emergency landing points, and coordination with emergency services.

8. Licensing

Summarises licensing requirements including alcohol sales, TENs, PA system use, drone permissions, and Harbour Authority considerations.

9. Insurance

Defines insurance responsibilities for Plas Heli, event organisers, class associations, volunteers, and safety boats.

10. Appendices

Contains supporting documents including site plans, contact lists, risk assessments, landing points, and operational templates.

Document Structure

The EMP is designed to be:

• Modular – each section is a standalone article
• Printable – can be combined into a single document for SAG or organiser submission
• Accessible – bilingual‑ready and compliant with Plas Heli’s documentation standards
• Updatable – individual sections can be revised without affecting the whole plan

Usage

The EMP should be used by:

• Event organisers and class associations
• Race management teams
• Safety officers and volunteers
• Regulatory bodies (SAG, Harbour Authority, Local Authority)

It provides the formal governance framework that underpins all operational safety documents.

Related Document Collections

Although the EMP is a standalone governance document, it links to two additional documentation libraries:

Safety Documents Library

Operational procedures including Safety Boat Protocols, Bridge Protocols, Medical Procedures, Volunteer Briefings, and RIB resources.

Compliance Documents Library

Venue‑level statutory documents including Fire Risk Assessments, policies, insurance certificates, and licensing records.

Version Control

All EMP sections are reviewed before each major event. Updates should be logged and stored with the Duty Manager’s event records.

Contact

For updates or queries relating to the EMP, please contact Plas Heli Operations: