Small Event – Quick Safety Checklist
For club‑scale or reduced‑team events at Plas Heli
This checklist supports smaller events where roles may be combined. Minimum required roles:
- Event Manager
- Principal Race Officer (PRO)
- Event Safety Officer (ESO)
1. Before the Event
- Confirm Event Manager, PRO, and ESO are appointed.
- Ensure all combined roles are understood and responsibilities covered.
- Check weather forecast, tide times, and local harbour movements.
- Review the Event Safety Plan and SSOG guidance.
- Confirm number of competitors and expected craft.
- Ensure safety boats are fuelled, equipped, and staffed.
- Verify VHF radios are charged and channels agreed.
- Ensure First Aid kit and AED access are available.
2. Site & Equipment Setup
- Slipway and beach areas clear and safe.
- Compound organised with safe walkways.
- Mark layers and safety boats allocated simple patrol zones.
- Flag D ready for controlled release.
- Tally system prepared (wristbands or simple sign‑out).
3. Briefings
- Short safety briefing for volunteers and safety boat crews.
- Confirm:
- Weather limits
- Patrol areas
- VHF channels
- Emergency Landing Point
- Ambulance arrival point (///slices.booms.fruity)
- Competitor briefing covering:
- Launching procedure
- Course area
- Retirement procedure
- Safety expectations
4. Launch & Racing
- Minimum safety boat cover confirmed before launching.
- Flag D used to release competitors.
- Safety boats spread across course area.
- Monitor weather changes and visibility.
- Retiring competitors escorted to shore.
5. Emergency Actions
- Significant injury: Declare Code Red, escort to Emergency Landing Point.
- Ambulance required: ESO and Medic (if present) informed immediately.
- 999 call from water: Only if life is in imminent danger.
- Fog: No launching; recall fleet if visibility drops below 1000m.
- Strong wind: Follow class limits and PRO/ESO guidance.
6. After Racing
- Competitors escorted back to shore.
- Safety fleet stood down once all tallies returned.
- Record any incidents or near‑misses in the Online Accident Book.
- Short debrief if required.
7. Key Locations
- Ambulance Arrival: ///slices.booms.fruity
- Safety Boat Berth: ///copes.regretted.cadet
- First Aid Room: Ground floor behind reception
- Main Hospital: Ysbyty Gwynedd – ///collect.golden.slipping
- Minor Injuries Unit: Bryn Beryl – ///humans.measuring.clinked
This checklist supports smaller events and does not replace the full Event Safety Plan. Event Managers must ensure all responsibilities are covered when roles are combined.